The Corporate Services Division
The role of the Corporate Services Division is to provide operational support to all other divisions in the FSC.
The Corporate Services Division is responsible for:
- maintaining an efficient and effective records and information system that ensures the receipt, capture, dissemination and management of information to support the business functions and mandate of the FSC
- ensuring the efficient and effective management of the financial resources of the Commission
- facilitating the efficient operation of the FSC, for both internal and external customers, through IT support systems
- ensuring that the physical assets of the FSC are maintained and managed effectively and that systems and programmes are implemented to ensure the safety of staff and the security of the office, in normal times as well as during disasters.
- managing and increasing the effectiveness and efficiency of support services (IT, Procurement, Property Management, Records and Information Management and Finance and Planning), through improvements to each function as well as coordination and communication between support and business functions
- overseeing and monitoring expenditures, in keeping with the Government of Jamaica’s (GoJ) procurement legislation and guidelines
- coordinating and documenting the strategic plans, in accordance with the requirements of the Ministry of Finance and Planning and;
- ensuring compliance of the GoJ’s procurement legislation and guidelines, as issued by the Office of the Contractor General.
The major responsibilities of the Corporate Services Division therefore include:
- Promotion of customer service ethics across the FSC for both internal and external customers.
- Provision of a comfortable and safe environment for staff.
- To maintain the office in an efficient manner ensuring that the office is secure, supplies are readily available, and furniture, equipment and assets are maintained and supported by appropriate records.
- Provision of property management services, adequate office supplies, furniture and equipment to facilitate continuous workflow.
- Implementation and maintenance of an effective financial and management accounting system to account for the Commission’s income, expenditure, assets and liabilities, and to disseminate all required financial and other reports on a timely basis.
- Coordination and development of business plans and to monitor performance to ensure compliance with approved goals and targets.
- Interaction with related local and international entities/individuals to ensure that the FSC establishes and maintains best practices and standards.
- Interactions with international funding agencies.